Hotel Booking Engine for TMCs

Every hotel search starts inside the client’s policy

Negotiated rates and budget limits are built into every search, so nothing books outside policy. Your team and your clients’ bookers search hotels and serviced apartments in one place, under your brand.

Built for travel management companies like yoursLive with TMCs across India, the United Kingdom and Saudi Arabia.

Hotel booking still eats your team’s time

Your agents check rates across separate supplier screens before they know whether a hotel fits the client’s budget. Negotiated rates sit in a spreadsheet, outside the search. Nightly caps get checked by finance after the booking is made.

By the time a booking is confirmed, someone has spent longer on it than the stay is worth.

A corporate hotel booking engine built around travel policy

Negotiated rates

Negotiated hotel rates, inside every search

Each corporate client’s negotiated hotel rates load with their profile, so every search shows the contracted price alongside live market rates. Negotiated and preferred properties are tagged in the results, and a policy filter narrows the list in one click.

Budget limits

Nightly budget caps applied at the point of search

Every traveller searches with their own travel policy attached: the policy reference, their grade and the nightly cap for the destination city. One toggle limits results to hotels within that cap, and out-of-policy options stay visible and clearly marked.

Inventory

Hotels and serviced apartments in one real-time search

Search covers hotels and serviced apartments together, on proven hotel supply infrastructure your team doesn’t have to source or maintain. Sort by rate, guest score or distance from the traveller’s office, and add any result to a client quote in one click.

From search to invoice in one record

Search
The booker picks the client and traveller. Their policy loads with the search.

ClientNorthwind Technologies
TravellerPriya Shah
StayLondon, 14 to 16 Nov
Check policy
Every result is tagged against the client’s rates and nightly cap.

Within capNegotiated ratePreferred chain
Out-of-policy hotels stay visible and flagged.
Book
The stay is confirmed on your platform in a few clicks.

StatusConfirmed
Nights2
PolicyWithin cap
Hand off
The same record moves to servicing and invoicing.
- Sent to mid office
- GST invoice raised
- Ready to reconcile

Example booking with demo data

BhagirathUniglobe Global, Sri Sai Travels

“We considered building our own corporate travel platform and decided against it. Vantis lets us offer modern booking technology under our own brand, without becoming a technology company ourselves.”